Procedure of Preparation and Revision of Electoral Roll

Provision is made in Section 21 of the R.P. Act 1950 relating to revision of electoral rolls. Besides the procedure for preparing the electoral rolls and revisions thereof is devised very systematically in registration of electors rules 1960. In rule 4 to 22 of the said rules, detailed provisions are made for preparation of electoral rolls.

  • In the Election Commission's standing instructions it is specified that the electoral rolls will be prepared in which form and languages under Rule-4.
  • Electoral rolls of each constituency are prepared in separate parts under rule 5. In last part the manes of service electors are registered.
  • In case the electoral rolls are prepared denovo through intensive revision the registration of electors is carried out by house to house visit and the draft electoral roll is prepared on its basis. In case of summary revision the changes (corrections, additions, deletions) in the existing electoral rolls upto the date of draft publication are covered and draft is prepared. Under rule 10, with issue of a notice in Form No. 5 the draft electoral roll is published. Such publication is made in the Office of the Electoral Registration Officer. Moreover, under rule 11, to give a wide publicity to the draft electoral roll it is also published at public places, polling stations, Gram Panchayat Offices etc. Besides, the political parties registered by election commission for which the election symbols are reserved are supplied two copies of electoral rolls free of cost.
  • The Election Commission gives the schedule and period for filing claims and objection for inclusion of the names of electors which are not included in the draft electoral roll published. Ordinarily the period for claims and objection is allowed 30 days. However, the election Commission can make a change therein.
  • The claims and objections are to be submitted during the period fixed by the Election Commission. Claim for entering the name is to be presented in Form-6, where as the application for objection against any entry in the names is to be submitted in Form-7. To take any objection for the additional entries in electoral roll the application is to be made in Form-8.
  • The objection can be submitted to the Electoral Registration Officer in person or through post. Besides, the ERO appoints designated officers at polling stations to receive claims and objections. Also the claims can be submitted before him. Under Rule-15 the designated officer will forward such applications of claims and objections to the ERO with appropriate remarks as he deems fit.
  • Under rule-16 the ERO shall enter this claims and objections in Form-9, 10 and 11 and publish it in the notice board.
  • Under Rule-17 the ERO shall reject the claims and objections received after prescribed time limit and not received in prescribed Form.
  • The ERO without further enquiry excepts under rule-18 all such claims and objections for which he is satisfied.
  • After disposal of the claims and objections under Rule-17 & 18 as mentioned above, the notice is served to the applicants for the remained claims and objections and after conducting necessary enquiry he disposes the same immediately under Rule-20.
  • After disposal of all claims and objections and preparation and printing of the supplementary electoral rolls the ERO issues notice in Form-16 under rule-22 and publishes the final electoral roll.
  • During revision of electoral rolls if there is any objection against the decision of Electoral Registration Officer, appeal can be made before the District Election
  • Under rule-25 the names can be registered in the electoral roll any time even if there is not ongoing programme of revision of electoral roll. Though, the electoral rolls will be freased during the period from last date for filing nomination to the date of completion of election, under the provision made in Section 23(3) of the R.P. Act 1950. Thus, during this period no correction or change can be made in the electoral roll.

For the applications for entering the names under rule-26 during the period, when there is not ongoing programme for revision of electoral rolls, the appeal against the decision of ERO shall be made to the State Chief Electoral Officer under rule-27.